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Restaurants, bars and venues

Event and convention venue financial model, built free.

A three-statement Excel model for a convention, stadium and event venue operator, built from your own figures and checked to balance.

  • Free account
  • No card
  • Usually ready within the hour

We use generative AI in parts of our process, so mistakes can occur. Every model should be checked by a person before it is relied on. Read more

The business

Owns or leases convention and exhibition centres, stadiums and arenas, or wedding and function venues, earning space hire, delegate packages, catering, premium seating and naming rights, with utilisation limited by bump-in and bump-out days.

See the sampleHow the model works

In short

  • 01

    Three linked statements

    Income statement, balance sheet and cash flow, linked in every period.

  • 02

    Valued two ways

    Discounted cash flow and trading multiples, side by side.

  • 03

    Monthly to annual

    Monthly, quarterly, half-yearly or annual periods, for up to 30 years.

  • 04

    Checked every period

    A Checks sheet shows the balance sheet balances and the cash reconciles.

The sample

The sample, as Excel draws it.

Built by the same system and checks as yours, on illustrative figures: every sheet as Excel draws it, or live.

Annual · 10 years · Low detail
Event and convention venue sample model.xlsx
The Summary sheet of the sample event and convention venue model

Illustrative figures: the sample describes no real business. The live preview shows values; your model’s Excel file has every formula.

How it works

How the model works for an event and convention venue.

  1. How it earns revenue3 formulas
    Food, beverage and secondary spend revenue · All venues
    Total coversDaytime coversEvening covers
    Food, beverage and secondary spend revenue · All venues
    Food, beverage and secondary spend revenueDaytime salesEvening sales
    Admissions and attendance · All venues
    Admissions and ticket revenueAttendanceAverage ticket price
  2. What drives its costs3 formulas
    Cost of goods sold and content costs · All venues
    Cost of goods sold and content costsBeverage cost of salesFood cost of salesMerchandise cost of salesContent costs on admissions
    Venue labour costs · All venues
    Venue labour costsVenue revenue (venue revenue and site ebitda)from venue revenue and site ebitdaVenue labour (% of venue revenue)from % of venue revenue
    Venue rent and occupancy costs · All venues
    Venue rent and occupancy costsBase rentTurnover rentOutgoings
  3. What it invests in3 formulas
    Corporate fixed assets
    Capital expenditureRevenuefrom statementsCapex as % of revenueAdditional planned capex
    Corporate fixed assets
    DepreciationDepreciation of the opening asset baseDepreciation of new capex
    Corporate fixed assets
    Closing net book valueOpening net book valueCapital expenditureDepreciation
  4. How it is funded3 formulas
    Debt
    RepaymentsScheduled repaymentsPrepayments from an equity raise and the cash sweep
    Debt
    Closing balanceOpening balanceDrawdownsRepayments
    Debt
    Interest expenseOpening balanceAll-in interest rateshare of the year
  5. How profit becomes cash3 formulas
    Working capital
    Trade receivablesRevenuefrom statementsDebtor daysDays in period
    Working capital
    InventoryDirect costs (positive)from statementsInventory daysDays in period
    Working capital
    Trade payablesCash operating costs (positive)from statementsCreditor daysDays in period
What it covers

31 parts, each one tested.

Every part is a tested building block with its own checks: yours is put together from the ones your business needs.

  • CPI forecastConsensus curve with long-run anchor
  • Corporate costsFixed cost base indexed to CPI
  • Working capitalFull working capital
  • Income taxCorporate rate with tax losses
  • Corporate fixed assetsStraight-line over remaining life
  • DebtAmortising term loan
  • Discounted cash flow valuationDCF on free cash flow to the firm
  • Multiples valuationEV / EBITDA multiple
  • LeasesLease register
  • Key-metric summaryLast-twelve-month and run-rate metrics
  • Budget phasingSeasonal profile of twelve monthly weights
  • Covenant tests and headroomLVR, gearing and ICR for property
  • Feasibility metricsCash-flow returns
  • Debt sizing and sculptingLower of DSCR capacity and maximum gearing
  • New venues, acquisitions and refurbishments (top-down)Openings schedule with ramp to maturityNetwork growth when new venues are not modelled one by one — openings, acquisitions and refurbishment programmes with their capex, pre-opening costs and ramping earnings.
  • Customer deposits, deferred revenue and loyaltyDeferred revenue as days of revenueMoney customers pay before they are served — travel and event deposits, advance tickets, gift cards, prepaid memberships — plus loyalty points, patron deposits and gaming jackpots owed to customers.
  • Completed valueCapitalised income
  • Cash flow available for debt service (CFADS)From free cash flow to the firm
  • Project timeline and phasesKey dates and durations
  • Senior project debtSculpted repayment
  • Tax depreciationTax life equal to book life
  • Construction funding and drawdownPro rata at the target gearing
  • Venue registerOpening date, closing date and capacityWhen each venue trades and its capacity — the facts the venue revenue and cost parts build on.
  • Food, beverage and secondary spend revenueCovers × average spend per headBar, food, function, concessions and merchandise sales at the venue.
  • Cost of goods sold and content costsMargin by revenue streamCost of food, beverage and merchandise sold, and content costs such as film hire paid on box office.
  • Venue labour costsWages as % of revenueWages, salaries and on-costs of venue staff.
  • Venue rent and occupancy costsBase rent plus turnover rentRent and outgoings for leased venues, or holding costs for freehold venues (management view before lease accounting).
  • Other venue operating costsCost lines with growthUtilities, repairs, marketing, security, cleaning, entertainment, licences and other site costs.
  • Venue revenue and site EBITDA
  • Admissions and attendanceAttendance × average ticket priceVisitors, patrons or admissions and the ticket revenue they generate.
  • Events, conferences and functionsEvents × hire fee plus catering per guestSpace hire, conference delegate packages, weddings and functions, premium seating and naming rights sold by a venue, with deposits received ahead of the event.
Key numbers

The numbers it tracks.

  1. 01events
  2. 02delegate days
  3. 03space occupancy
  4. 04catering spend per head
  5. 05premium seating revenue
  6. 06venue EBITDA
Used for

What it is used for.

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Looking for an event and convention venue financial model template? Ours arrives built for your business, with your figures in it.

Running a small business? Read what goes into a small business financial model.

See a finished model, sheet by sheet

The sample is built on illustrative figures and describes no real business. Models are calculations prepared from the information you provide. They are not financial advice and must be independently verified. See our terms.