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Residential, living and flexible space

Rental property portfolio financial model, built free.

A three-statement Excel model for a single-family rental owner, built from your own figures and checked to balance.

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We use generative AI in parts of our process, so mistakes can occur. Every model should be checked by a person before it is relied on. Read more

The business

Owns thousands of scattered single-family homes (or build-to-rent house communities) let to households on 12-month leases, buying and renovating homes in volume and earning rent less property tax, insurance, repairs and the cost of turning homes between residents.

See the sampleHow the model works

In short

  • 01

    Three linked statements

    Income statement, balance sheet and cash flow, linked in every period.

  • 02

    Valued two ways

    Discounted cash flow and net asset value, side by side.

  • 03

    Monthly to annual

    Monthly, quarterly, half-yearly or annual periods, for up to 30 years.

  • 04

    Checked every period

    A Checks sheet shows the balance sheet balances and the cash reconciles.

The sample

The sample, as Excel draws it.

Built by the same system and checks as yours, on illustrative figures: every sheet as Excel draws it, or live.

Annual · 10 years · Low detail
Rental property portfolio sample model.xlsx
The Summary sheet of the sample rental property portfolio model

Illustrative figures: the sample describes no real business. The live preview shows values; your model’s Excel file has every formula.

How it works

How the model works for a rental property portfolio.

  1. How it earns revenue3 formulas
    Rental income · All properties
    Gross rental incomeLettable units or bedsMarket rent per unit per weekWeeks let per yearOccupancy (market-let units)share of the year
    Other property income · All properties
    Other property incomeGross rental incomefrom rental incomeOther income as % of gross rent
    Acquisitions, disposals and capital recycling · Across the business
    Payments for acquisitions (including costs)Purchase price of properties acquiredStamp duty and acquisition costs
  2. What drives its costs3 formulas
    Property operating costs · All properties
    Property operating costsProperty taxesInsuranceHOA feesRepairs and maintenanceTurnover (turn) costsOther operating costs
    Operating expenses · Across the business
    Total FTEsOperations and deliverySales and marketingTechnologyFinance, HR and administration
    Operating expenses · Across the business
    Total average FTEsOperations and deliverySales and marketingTechnologyFinance, HR and administration
  3. What it invests in1 formula
    Valuation · All properties
    Closing valueOpening valueMaintenance capexfrom capital expenditureFair value movement
  4. How it is funded3 formulas
    Debt
    Closing balanceOpening balanceDrawdownsRepayments
    Debt
    Interest expenseOpening balanceAll-in interest rateshare of the year
    Equity raising
    Equity raisedDistributions reinvested under the DRPOther equity raised (net of costs)Equity from an offer, milestone funding, conversions and creditor shares
  5. How profit becomes cash3 formulas
    Working capital
    Trade receivablesRevenuefrom statementsDebtor daysDays in period
    Working capital
    InventoryDirect costs (positive)from statementsInventory daysDays in period
    Working capital
    Trade payablesCash operating costs (positive)from statementsCreditor daysDays in period
What it covers

27 parts, each one tested.

Every part is a tested building block with its own checks: yours is put together from the ones your business needs.

  • CPI forecastFlat CPI rate
  • Operating expensesHeadcount build by function
  • Corporate costsFixed cost base indexed to CPI
  • Working capitalDays-based working capital
  • Income taxFlow-through entity (no entity tax)
  • DebtSingle debt facility
  • Equity raisingDistribution reinvestment plan
  • Dividends and distributionsPayout of FFO
  • Discounted cash flow valuationDCF on free cash flow to the firm
  • Net asset valueBook net asset value
  • Interest-rate hedgingHedged share at a fixed rate
  • Key-metric summaryLast-twelve-month and run-rate metrics
  • Covenant tests and headroomLVR, gearing and ICR for property
  • Discount rate (WACC)CAPM at target gearing
  • Tenant receivables, bad debts and depositsArrears days and bad debt %Rent arrears and bad debts, rent received in advance, and security deposits or bonds held for tenants — the property-specific working-capital balances.
  • REIT metrics (FFO, AFFO, NTA, gearing)FFO and AFFO (Property Council of Australia)The earnings, balance-sheet and portfolio metrics investors use for property owners — FFO and AFFO, NTA per unit, gearing and covenant headroom, WALE and occupancy, like-for-like growth and rent cover.
  • Acquisitions, disposals and capital recyclingNamed acquisitions and disposalsProperties bought and sold during the forecast — named transactions, generic acquisitions at an assumed yield, and disposals that recycle capital — with transaction costs and gains or losses on sale.
  • Trust and REIT tax statusUS REIT 90% distribution requirementThe tax rules that come with trust or REIT status — distribution requirements, taxable subsidiaries, tax-deferred distributions and withholding on property income paid to investors.
  • Development pipeline (build to hold)Capex × yield on cost with revaluation on completionThe owner's pipeline of developments to hold — capital spent, completions, income added and development profit on revaluation — when projects are not modelled property by property.
  • Interest-rate forecastMarket forward curve
  • Property registerUnit-based register (apartments, beds, rooms, storage units)The facts every other part of the model builds on — size, units, ownership share and opening value.
  • Rental incomeUnits × weekly rent × occupancyBase rent earned from tenants and the occupancy that drives it.
  • Property operating costsProperty tax, insurance, repairs and turn costs per homeOutgoings and other costs of running the property (rates, land tax, insurance, cleaning, security, repairs, management).
  • Net property incomeFull income waterfallProperty-level income less property operating costs.
  • Capital expenditureMaintenance capex as % of valueMaintenance, refurbishment and development spend added to the property's value.
  • ValuationCap rate calibrated to the latest valuationOpening and closing property value and the fair value movement between them.
  • Other property incomePercentage of gross rentCar park, turnover rent, amenity fees, storage ancillaries and other income earned at the property.
Key numbers

The numbers it tracks.

  1. 01homes owned
  2. 02occupancy
  3. 03blended rent growth (new and renewal leases)
  4. 04turnover rate
  5. 05NOI margin
  6. 06core FFO per share
  7. 07net debt / EBITDA
Used for

What it is used for.

Also used for
  • Scenarios and sensitivities
  • Asset acquisition
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Every real estate model

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The sample is built on illustrative figures and describes no real business. Models are calculations prepared from the information you provide. They are not financial advice and must be independently verified. See our terms.